# ownCloud 8.2 User Manual

# Using the Calendar App

The Calendar app is not enabled by default in ownCloud 8 and needs to be enabled seperately. It is also not a supported core app. You may ask your ownCloud server admin to enable it, and if you are your own admin consult the Installation > Installing and Managing Apps section of the ownCloud Server Administration Manual.

The ownCloud Calendar app enables you to create and edit events, synchronize to other calendars you might use, and create new, personalized calendars.

By default, when you access the Calendar app for the first time, you get a “Personal” calendar that you can use or modify as you like.

Calendar app (default)

The Calendar app contains the following fields and controls:

- Calendar Date Field – Provides the current date or enables you to select a date that you want to view.

- Calendar View Options – Enables you to choose between a day, week, or month view for the main Calendar app window. Also provides a quick jump button to access the current day (Today).

- Calendar Selection – Enables you to choose the calendar that you want to view.

- Calendar Controls – Provides controls for each individual calendar. These controls include sharing, obtaining an external URL link to the calendar, an export function, an edit function, and a delete (trash) button.

  Note

  Some Ad-Block plugins hide the “Share” button for calendars. If the “Share” button is missing, try disabling your Ad-Block plugin or add a whitelist-entry for your OwnCloud instance.

- Calendar Settings – Provides access to the calendar-specific settings. These settings include the calendar timezone selection, time format selection, week start day, cache setting, primary CalDAV address, and iOS/OS X CalDAV address settings.

## Creating a New Calendar

The ownCloud Calendar app enables you to create new calendars for work or other activities that you want to keep separated. You can manage each calendar separately.

To create a new calendar:

1. Access the Calendar app.
2. Click the `+ New Calendar` field.

> A dialog opens to enable you to create a new calendar.

New calendar

3. Specify a name for the new calendar.
4. (Optional) Specify a color for the new calendar.
5. Click the blue checkbox.

> The Calendar app creates a new calendar using the name and color specified.

## Managing Calendar Settings

The Calendar app settings provides global configuration that applies to all calendars that you have created in the Calendar app.

> Calendar app settings

In the Calendar app settings, you can modify the following:

- Timezone – Provides an alphabetical listing of all available countries categorized by continent.
- Time format – Provides the option of using 24 hour or 12 hour time format.
- Start day – Provides the option of starting the calendar week on Monday, Sunday, or Saturday.
- Primary CalDAV address – Provides the primary CalDAV link URL.
- iOS/OS X CalDAV address – Provides the iOS/OS X CalDAV link URL.

## Synchronizing Calendars Using CalDAV

Calendaring Extensions to WebDAV, referred to as CalDAV, enables clients to access scheduling information on remote servers. As an extension to WebDAV, CalDAV (defined by RFC 4791) uses the iCalendar format to manage calendar data. CalDAV enables multiple clients to access the same information for use in cooperative planning and information sharing.

The Calendar app provides both the Primary CalDAV address and the iOS/OSX CalDAV address. Using these addresses, you can use CalDAV-compatible programs (for example, Kontact, Evolution, or Mozilla Thunderbird with the Lightning Add-on) using the address provided.

Note

The Lightning Add-on doesn’t support using multiple accounts on a single server as a default. You need to set `calendar.network.multirealm` to `true` in the Config Editor of Mozilla Thunderbird to be able to use multiple accounts.

### Getting the CalDAV link

The GUI of ownCloud provides you the needed links which can be used in your CalDAV-compatible program. Open up the Calendar App and use the icon next to the calendar name as shown in the figure below:

Furthermore you can get the Primary CalDAV address as well as the iOS/OS X CalDAV address by using the icon on the bottom left of the Calendar app as shown in the figure below:

## Creating Events

The Calendar app enables you to create new events.

To create a new event:

1. Click a date in the month view or a time in either the week or day views.

   The `Create a new event` dialog box opens.

   Create a new event dialog box

2. Specify a title for the event.

3. Specify a date and time duration for the event.

4. (Optional) Provide advanced option details. These details can include the event location, the event category, and an event description.

   Create a new event dialog box

5. (Optional) Click the Repeating tab to define any repeat settings for the event.

   Event Repeating tab

   The Repeating tab provides the option of not repeating the event(default) or repeating the event daily, weekly, every weekday, biweekly, monthly, or yearly. In addition, by selecting the `Advanced` button in the Repeating tab, each repeat option provides different levels of customization to better define your repeat requirements for the event.

   The following table helps to define the options for each repeat rule:

   Repeat Rule | Options
   --- | ---
   Does not repeat | n/a
   Daily | Interval - Interval at which the event is repeated End - never, by occurrences, by date
   Weekly | Select weekdays - Weekday(s) on which the event is repeated Interval - Interval at which the event is repeated End - never, by occurrences, by date
   Every Weekday | Interval - Interval at which the event is repeated End - never, by occurrences, by date
   Bi-Weekly | Interval - Interval at which the event is repeated End - never, by occurrences, by date
   Monthly | Day choice – by monthday or by weekday Events week of month - Weekday selection only; week of month on which event occurs Select weekdays - Weekday(s) on which the event is repeated Interval - Interval at which the event is repeated End - never, by occurrences, by date
   Yearly | Date option - by event’s date, by year days, by week number, by day and month Interval - Interval at which the event is repeated End - never, by occurrences, by date

Note

If you choose all days (Monday through Friday) in the weekview menu, the repeating option automatically sets the repeat rule to “every weekday.” If you can divide the interval of the weekview by two, the repeating option automatically sets the repeat rule to “Bi-Weekly”.

## Sharing Events

Once an event has been saved, a new tab appears for the event that enables you to share it.

Event Share tab

The options available in the Share tab include the following:

- `Share with user or group` field – Enables you to specify users or groups with whom you want to share the event.
- Share visibility pulldown menu – Enables you to specify the level of information that is shared. The possible levels include:
  - Show full event – Displays full event details to those with whom the event is shared.
  - Show only busy – Displays only that you are busy during this event; no event details are provided.
  - Hide event – Hides the event from the users or groups specified.

To share an event:

1. Specify the users or groups with whom you want to share (or hide) the event.

2. Define the level of visibility that you want the users or groups to have.

3. (Optional) Click the `Send Email` button to share the event details using an email.

4. Click the `Save event` button to save your changes.

   The Calendar app saves and closes the event window.

## Exporting and Importing Events

The Calendar app enables you to export and import event or entire calendars to or from other calendars.

### Exporting Events and Calendar

Exporting an event

You can export either a single event or an entire calendar. If you want to export a single event, click on the event, select “Advanced” and press the “Export Event” button in the bottom left corner. If you want to export an entire calendar, use the icon next to the calendar name as shown in the figure below:

Exporting calendar

### Importing Events

Importing events

You can import your calendar as an iCal file using the Files app. The Calendar app enables you to import the calendar into a new calendar or into an already existing calendar.

To import your calendar, click the calendar file to open the import dialog.

Note

If the progress bar does not work properly, the folder `apps/calendar/import_tmp/` might not have write permission.

## Deleting an Event

The Calendar app enables you to delete any event that you create. To delete a calendar event:

1. Click the event in the Calendar app.

   The Edit event dialog box opens.

   Edit event dialog box

2. Click the `Delete event` button.

   The Calendar app deletes the event.

## Special CalDAV URLs

Additionally the Calendar app is providing two URLs for special functions:

Export calendar as an .ics file

> https://ADDRESS/remote.php/caldav/calendars/USERNAME/CALENDARNAME?export

Your contacts’ birthdays

> https://ADDRESS/remote.php/caldav/calendars/USERNAME/contact_birthdays

## Calendar App FAQ

Question: Why does the Calendar app request my current location?

Timezone set notification

Answer: The calendar needs your current position to detect your timezone. Without the correct timezone, a time offset exists between the events in the ownCloud calendar and the desktop calendar to which you are synchronizing. You can also set the timezone manually in the personal settings.